North Dakota Emergency Medical Services Association

Founded in 1976, the North Dakota Emergency Medical Services Association (NDEMSA) has been actively involved in emergency medical services (EMS) throughout North Dakota. NDEMSA has dedicated its resources to sustaining and strengthening the EMS system in North Dakota. Since our inception we have been committed to providing a voice and resources to all of our members in order to ensure that pre-hospital patient care in North Dakota remains exceptional.

North Dakota EMS Association (NDEMSA)
Request for Proposals (RFP)
Official Graphic Apparel & Merchandise Vendor

Issue Date: July 13, 2026
Proposal Deadline: Friday, August 21, 2026, 5:00 PM CT

Purpose

The North Dakota EMS Association (NDEMSA) is seeking a qualified vendor to provide branded apparel and promotional merchandise for its members through an online store, event sales, and inventory fulfillment. NDEMSA intends to establish a long-term partnership with a vendor that can provide quality products, competitive pricing, and excellent customer service.

Minimum Requirements

• ·         Provide a professionally managed online store with secure ordering and include at least five (5) examples of similar online stores.
• ·         Offer a wide selection of branded merchandise at varying price points (budget, mid-range, and premium).
• ·         Ability to provide both screen printing and embroidery services.
• ·         Describe available ordering, shipping, and delivery options for individual members and bulk Association orders.
• ·         Maintain inventory of selected NDEMSA merchandise and fulfill shipment requests throughout the year.
• ·         Mandatory attendance and on-site merchandise sales at the annual NDEMSA Conference. Trade show registration will be provided at no cost.
• ·         Optional attendance at up to three (3) to four (4) regional conferences annually with complimentary trade show registration.
• ·         Provide graphic design support, customer service, and a designated account representative.
• ·         Ability to provide onsite screen printing at conference tradeshows preferred.

Proposal Submission

Proposals should include company information, relevant experience, five individual merchandise examples on an online store, merchandise offerings, pricing structure, inventory and fulfillment capabilities, conference support experience, and three professional references.

Submission Instructions

Submit proposals electronically no later than Friday, August 21, 2026, at 5:00 PM Central Time. Submissions can be made online at https://form.jotform.com/ndemsaoffice/rfp  NDEMSA reserves the right to reject any or all proposals, request additional information, negotiate with vendors, or cancel and reissue this RFP.

Rural Health Transformation Project - Helpful Resources

The Rural Health Transformation Project (RHTP) has the potential to significantly impact rural health care and EMS services across North Dakota. We encourage all members to take time to learn what RHTP is, why it exists, and how it could affect your agency, providers, and the communities you serve. This is a key opportunity for EMS professionals to have a voice in shaping the future of rural health delivery.

ND HHS is actively seeking input. Please consider submitting your ideas, proposals, questions, or concerns, especially from an EMS perspective.

Share your feedback with ND HHS using the email link below.

• ND Interim EMS Response Services Legislative Committee
• Rural Health Transformation
  
• Rural Health Transformation Feedback Email Link